Category Archives: Condo Board

Stonebridge Annual General Meeting February 28 @7PM

Published by:

Hello Everyone,
Once again it is time for our Stonebridge Annual General Meeting.

The meeting will be on February 28, 2019 @7PM MST

Directions to Ellerslie Park

The Annual General Meeting is being hosted at the Ellerslie Rugby Park, 11004 Ellerslie Road SW.
Directions from Stonebridge Condo’s are displayed below:

We encourage all residents to attend and take an active roll in the management of the condo. Your feedback helps us build a better community!

You will have received an 2019 AGM package in the mail.
This package contains the following:

  • Our 2019 AGM Agenda
  • A proxy voting form, allowing another person to vote in your absence.
  • 2018 AGM Meeting Minutes
  • 2018 Annual Financial Audit
  • An outline of our expenses and income for the fiscal year. (April 2018)
  • An outline of our Reserve Fund (April 2018)
  • Our certificate of Insurance (2018-2019)

The meeting Agenda for the year is as follows:

  1. Call to Order
  2. Approval of the Agenda
  3. Calling of the Roll and Certifying of Proxies and Unit Factors of the Owners
  4. Proof of Notice of the Meeting or Waver of Notice
  5. Approval of the Minutes of the Last Annual General Meeting
  6. Business Arising From the Minutes
  7. Reports By:
    • Chairman of the Board of Managers
    • Treasurer’s Report/Audit
  8. Appointment of Auditors
  9. Election of the Board for the 2019/2020 Term of Office
  10. New Business
  11. Adjournment.

We look forward to seeing you this year and hope you can make it!

Ants and Pest Control

Published by:

Ant

Hello Everyone,

It has come to our attention that some residents have been distributing pest control to some of the ants and undesirable bugs around the complex.

We ask that all residents instead inform our Site Manager of any pest issues.

Unfortunately some of the pest control residents have used has hurt some of the pets and the wild life in the neighborhood.

We ask you to please keep the the pets and wild life in mind.

Stonebridge’s Site manager will distribute pet friendly pest control to any problem areas.

Thank  you for your cooperation.

Reminder: Stonebridge General Meeting Febuary 26 2018 6:30pm

Published by:

Stonebridge AGM

Hello Everyone,
Once again it is time for our Stonebridge Annual General Meeting.

The meeting will be on February 26, 2018 @6:30PM MST

The Annual General Meeting is being hosted at the Ellerslie Rugby Park, 11004 Ellerslie Road SW.
Directions from Stonebridge Condo’s are displayed below:
Directions to Ellerslie Park

We encourage all residents to attend and take an active roll in the management of the condo. Your feedback helps us build a better community!

You will have received an 2018 AGM package in the mail.
This package contains the following:

  • Our 2018 AGM Agenda
  • A proxy voting form, allowing another person to vote in your absence.
  • 2017 AGM Meeting Minutes
  • 2017 Annual Financial Audit
  • An outline of our expenses and income for the fiscal year. (April 2017)
  • An outline of our Reserve Fund (April 2017)
  • Our certificate of Insurance (2017-2018)

The meeting Agenda for the year is as follows:

  1. Call to Order
  2. Approval of the Agenda
  3. Calling of the Roll and Certifying of Proxies and Unit Factors of the Owners
  4. Proof of Notice of the Meeting or Waver of Notice
  5. Approval of the Minutes of the Last Annual General Meeting
  6. Business Arising From the Minutes
  7. Reports By:
    • Chairman of the Board of Managers
    • Treasurer’s Report/Audit
  8. Appointment of Auditors
  9. Election of the Board for the 2018/2019 Term of Office
  10. New Business
  11. Adjournment.

 

We look forward to seeing you this year and hope you can make it!

 

Stonebridge Annual General Meeting, January 31, 2017

Published by:

Stonebridge AGM

Hello Everyone,
Once again it is time for our Stonebridge Annual General Meeting.

The meeting will be on January 31st, 2017 at 7PM.

The Annual General Meeting is being hosted at the Ellerslie Rugby Park, 11004 Ellerslie Road SW.
Directions from Stonebridge Condo’s are displayed below:
Directions to Ellerslie Park

We encourage all residents to attend and take an active roll in the management of the condo. Your feedback helps us build a better community!

You will have received or will soon receive an 2017 AGM package in the mail.
This package contains the following:

  • Our 2017 AGM Agenda
  • A proxy voting form, allowing another person to vote in your absence.
  • 2015 AGM Meeting Minutes
  • 2016 Annual Financial Audit
  • An outline of our expenses and income for the fiscal year. (April 2016)
  • An outline of our Reserve Fund (April 2016)
  • Our certificate of Insurance (2016-2017)

The meeting Agenda for the year is as follows:

  1. Call to Order
  2. Approval of the Agenda
  3. Calling of the Roll and Certifying of Proxies and Unit Factors of the Owners
  4. Proof of Notice of the Meeting or Waver of Notice
  5. Approval of the Minutes of the Last Annual General Meeting
  6. Business Arising From the Minutes
  7. Reports By:
    • Chairman of the Board of Managers
    • Treasurer’s Report/Audit
  8. Appointment of Auditors
  9. Election of the Board for the 2017/2018 Term of Office
  10. New Business
  11. Adjournment.

 

We look forward to seeing you this year and hope you can make it!

 

Condo Fees Raised Effective Jan 1st 2017

Published by:

Based on our reserve fund study from the previous post, we have determined that we will need to increase our fees to cover our future costs and expenses.

Effective Jan 1st, 2017 we will be increasing our monthly fees from $167.37 to $210.00 per month.

The increase in fees will be mainly used to cover our increased reserve fund contribution. We are raising our reserve fund contribution from $90,000 to $130,000 for the year of 2017.
We are expecting that we will also have to repair our Attics due to problems with how our attics were installed.
Attic repair and upgrade costs are expected to be around $65,000 a year for the next 5 years as we space the repairs across about 40 units a year.
The fee increase also includes a larger budget to allow the siding and windows to be cleaned annually, and a larger budget for grounds crews and our property manager.

2017-bar2017-pie

In 2018 we will be increasing our target reserve fund contribution from $130,000 to $165,480 for the year of 2018.
We will be continuing the Attic repairs and upgrades through 2018 completing 80 units by the end of the year.
In 2018 we estimate a 5% increase in costs across the board, reflecting increasing costs due to building aging and inflation.
We have factored these costs into the $210.00 monthly fee increase.

2018-bar2018-pie

Our current budget places our next expected fee hike to occur in 2019.

If you have any questions or concerns please email the board at board@stonebridge-condo.com

2016 Reserve Fund Study

Published by:

As some of you are aware every 5 years we are required to do a reserve fund study.
We opted to conduct a reserve fund study earlier than this due to unexpected expenditures doing the grading upgrades and repairs.
This year we hired Wade Engineering Ltd to conduct the study. Wade Engineering has been doing engineering, repair and replacement estimates since 1986 as an independent consulting firm. They came highly recommended to us from our Bridgegate Property Management.

2016 Reserve Fund Study

Based on our reserve fund study we have opted to increase our annual contribution to our reserve fund from our current $90,000.
We will allocate $130,020 a year to the fund in 2017 and $165,480 a year in 2018.

These increases are largely due to us dipping into the reserve fund early for grading work for the last two years.
We are also expecting extensive attic work that will need be carried out in the following few years.

We will need to increase our Condo Fees to accommodate the projected shortfall in the reserve fund.

Wade Engineering had conducted the survey prior to our September construction season so some of these items have already been fixed.
We have already completed the majority of downspout work recommended in the report.
The asphalt and storm drain repairs have already been complete.

Basements, Bedrooms and Renovations

Published by:

Renovations

We have had a few inquiries about basement bedrooms and basement renovations.
To be clear there are a few hurtles to get over when renovating a basement.

First owners should put together a detailed plan with proposed electrical, sewage and water hookups listed.
The plan should have measured wall lengths and detail any windows.
The renovation plan must follow our Unit Renovation Policy. And be submitted in writing for board approval.

Basement renovations require permitting and inspection by a City of Edmonton.
An outline of all the City requirements for basements can be found on their basement permitting page..

For basement bedrooms a basement window is required to permit safe exit from the building in the event of a fire.
http://www.municipalaffairs.alberta.ca/documents/ss/STANDATA/building/BedroomWindowFAQ06.pdf
Unfortunately none of the units in the Stonebridge complex are capable of meeting this regulation. As such basement bedrooms cannot be installed in the complex.
Options for the basement include building a rec room, gym or a home theater. Bathrooms may be installed drainage permitting.